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Vail Wine Festival Proposal

October 1, 2020 by sfleckgrl

This is one of my favorite proposals of all time! Levon hired us to plan his engagement to his girlfriend, Kat. He told me she loves art , bold colors, nature, she was about to take her sommelier certification test, and they were coming to Vail to attend the Vail Wine Classic festival.

As soon as Levon told me about the festival, I knew that would be the perfect place for the proposal!  My idea was to set up a tent for Kat and Levon to stumble upon among all the other tents at the festival!  Team Player Productions was the company throwing the event, and when I told them my idea, they were into it, and said yes!  I was pretty surprised because as a proposal planner, our elaborate out of the box ideas get rejected by venues all the time! 

The first thing I had to do was find the rental company that was providing the rest of the festival tents, and add my rental order to the same truck. Colorado Party Rentals was the second company I called, so that was easy!  They really helped us out by accommodating all our rentals, and setting them up for us with such short notice!  There was no picture of the festival tents on their website, so I didn’t know what I was getting, and when the tent came it was perfect for a festival tent, but not acceptable for our proposal, so I called our local Event Company , Event Rents, and they hooked us up with tent liners and draping.  Our friend, Sarah Siegel, at Eventique Productions let us borrow some pretty fabric too. I’ve never draped a tent before, so it was pretty funny seeing my team and I struggle with that! We figured it out, and the tent turned out really pretty!

We did the rest of the set up in the morning before the festival.  Levon wanted the design to be personal , not cliche like Instagram, so we framed a lot of pictures of he and Kat. We also got a custom art piece made from a local artist, Natalie Pritchett, to show their personalized hashtag, #Wildlyfulfilling. It was so cool! Earlier that week, I went to Annie’s in Vail and found beautiful crystal champagne flutes, and then I brought them to Summit County Signs and Engraving to get etched with  their wedding date 4.3.21. They picked the wedding date before getting engaged! I hope they use the champagne flutes at their wedding, and keep them forever! We got a champagne bottle from the festival.  Sweet Pea created two modern and colorful floral arrangements. I rented a barrel top table and some side tables for elevation, and an aisle runner for an extra special touch. 

Kat and Levon enjoyed the festival. It looked really fun! Next year I want to go as a guest! Especially since the Team Player Productions staff was so nice to us! Toni Axelrod, our photographer, was taking pictures of everyone at the festival as if she was the photographer for the event, so she wouldn’t look suspicious!

We kept the tent closed until it was time for the proposal. Then we opened the tent, rolled out the aisle runner, and I grabbed the champagne bottle and invited the couple into the tent for “a wine tasting.” Then Levon Proposed and Kat said yes! I forgot to mention Levon wanted a private proposal, but the tent was literally right next to the stage, so they had an audience and lots of cheers! It was great!

Kat and LeVon Terry engagement at the Vail Wine Festival in Vail Colorado with Toni Axelrod Studios.
Kat and LeVon Terry engagement at the Vail Wine Festival in Vail Colorado with Toni Axelrod Studios.
Kat and LeVon Terry engagement at the Vail Wine Festival in Vail Colorado with Toni Axelrod Studios.
Kat and LeVon Terry engagement at the Vail Wine Festival in Vail Colorado with Toni Axelrod Studios.
Kat and LeVon Terry engagement at the Vail Wine Festival in Vail Colorado with Toni Axelrod Studios.
Kat and LeVon Terry engagement at the Vail Wine Festival in Vail Colorado with Toni Axelrod Studios.
Kat and LeVon Terry engagement at the Vail Wine Festival in Vail Colorado with Toni Axelrod Studios.
After the festival, Toni took photos of Kat and Levon in The Betty Ford Alpine Gardens. The fall colors were popping!

Meanwhile we rushed to  their room to do the rose petal turndown. Levon’s family members sent me congratulations messages, so I edited a video, and we played it on the tv in their room. (That’s why I placed the remote control in the middle of the heart on the bed).

KIND WORDS FROM LEVON:

Stephanie did a phenomenal job helping my coordinate my surprise proposal in Vail. She was very collaborative during the planning process and executed on every detail. Our communication during the week was punctual and quite frankly reassuring. At the end of the day, she helped create a memorable experience for my fiancé (she said yes!) and me. I have said it to her time and time again, but it bears repeating…Thank you Stephanie!

LOCATION: Betty Ford Alpine Gardens  VENUE/ FESTIVAL MANAGER: Team Player Productions PLANNER: Party Girl Events  PHOTOGRAPHER:  Toni Axelrod Studios  ARTIST: Natalie Pritchett  FLORIST: Sweet Pea Designs  RENTALS: Colorado Party Rentals  RENTALS: Event Rents  RENTALS: Eventique Productions CHAMPAGNE FLUTES: Annie’s  GLASS ETCHING: Summit County Signs and Engraving

 

 

 

 

 

 

Filed Under: Perfect Proposals

stephanie@partygirl.events'

About sfleckgrl

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Stephanie Fleck
Wedding & Event Planner
19 Vail Rd.
Vail, CO 81657
(970) 306-3381
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Nobody Deserves to Enjoy Your Event More Than You.

Since 2015 Party Girl Events has been helping awesome clients plan and execute weddings and events that are smooth flowing and memorable. We've been everywhere from mountain tops to farms, from back yards to swanky ballrooms. We've worked through crazy snowstorms, fixed ripped bridesmaid's dresses, air brushed a sunburnt groom's forehead, and re-stacked wedding cakes on the fly. We love planning all events. It doesn’t matter how big or small, what the budget is, or how out of the box the vision. As long as you’re excited about it, then we'd love to be a part of it!
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